WordPress is filled with email issues which are generally long-term. This can result in several mailing issues such as disappearing emails, incorrect email addresses, the spelling of the mailbox, suspicious emails received, and much more. However, in this article, we will discuss how you can precisely configure your WordPress email settings by using a third-party service called SMTP.com.
The right way to configure your WordPress Email settings
There are a few steps that are supposed to be followed to configure WordPress Email settings, and they are mentioned below:
The setting of a new SMTP.com account
To begin with, you have to create an account in SMTP.com that will be directly connected to your WordPress website and will help in configuring its email settings.
In case you are already registered with SMTP.com, you just have to login into that previous account instead of creating a new one. No matter whether you are creating a new account all logging into an existing one, the further steps will remain the same.
Once you are done signing up with SMTP.com, you have to follow certain steps to avoid unnecessary spamming in your account.
Check the email messages, and you will find a mail with a link. You have to follow this link to activate your account and then agree to their terms and conditions. After that, within 24 hours, SMTP.com will review your account and approve it. They might send you an additional email for certain details which are compulsory to be filled. After this approval is achieved, the next step is to create a setup.
Adding an SPF record to the website’s DNS
The next step is all about the authentication of the email messages you receive. This is important as it will help your email account to show the source of all the email service providers it will be receiving.
This will help you to avoid suspicious sources and will help you to keep your website safe. An SPF record is used by SMTP.com to check the authenticity of the emails you receive, and therefore you are required to add these details to the DNS settings of your WordPress website.
After updating the DNS settings, you have to reach the top menu in your registered SMTP account. From there, you have to navigate to the account button and then to my settings option. Look for an option that says ‘open SMTP settings. Here you will find an SPF record under general settings, which will look like this:
v=spf1 include:_spf.smtp.com ~all
This information is supposed to be added to your WordPress web site’s DNS settings. Once you are done updating the SPF record, you have to make sure that your SMTP.com account can give validation.
For this, you have to look for the deliverability option in your account. This will open a new page in which you will find a section that sells SPF record domain checks. Here, you have to enter the URL of your WordPress website and then click on the validate button.
Once you are done clicking on the validate button, you will find a validation result at the top of the page in a red-colored box. In case your SPF record was successfully verified by SMTP.com’s team; you will be shown a status saying ‘pass,’ which means the validation has been done correctly.
However, this can take up to 48 hours and can even be changed within this time. Therefore it is recommended to check the status from time to time. However, the status of the SPF domain is not mandatory currently, and you can reach up to the next step.
Setting up WP mail
At this stage, the SMTP.com account is fully prepared to be utilized, and now the WordPress email configuration process can be easily begun. To proceed with this step, you have to install a WordPress plugin called WP Mail SMTP.
Once you are done with installing it, you have to activate it and then click on the option that says, ‘WP Mail SMTP settings’. You will find this option on the left side of the WordPress menu under the plugin settings. In this settings action, you will find the following necessary options:
As the name suggests, From email option is the email address that is used by your website to send emails to different accounts. This email address is generally supposed to be domain-specific, which is related to your website.
In case the email address used by your organization is a business one, then the email address will proceed like email@example.com. However, if you wish to have your email address exactly similar to the address of your WordPress website, you can reach for a small box, namely, the force from email.
This option is handy when it comes to editing all the settings related to your email on your website. You have to check this box.
This setting will generally be found in a default manner as it will have the name of your website to be written on it. However, if you wish to, you can also change the text in the form name option through this setting.
Moreover, just like the force from an email option, you will also find a force from the name option, which will apply a similar name to all the emails sent by your website. To use this option, you just have to check the box near it.
The next setting in this plugin is the return path, which is not supported by SMTP.com, and therefore you can skip this option and move to the next setting.
The next option in this set menu is one of the most important options is Mailer. In this Mailer section, click on the SMTP.com button. Next, you have to select the SMTP mailer in the WP mail section of SMTP.
Once you are done with this, you have to feel the information in the sender’s name option and the API key from the SMTP.com account, which was set up in the first step. Once you are done with this, you can move forward to the next important setting, which is API Key.
SMTP.com account provides an API key, which can be located by clicking on the get API key link. This API key link can be followed to set up the email settings in your WordPress website.
After following that link, you will come across a new API page where you can see certain text in the key column. Copy this content and look for the API key area inside the WP mail SMTP settings. Paste it into the API key area.
Once you have added the API key content, the next setting is the sender name setting in the WordPress mail SMTP settings. You have to click on the Get Sender Name link option to get the information required for this particular field.
This sender’s name link is to be followed, which will lead to a new senders page in your SMTP account.
After this, you have to copy all the details mentioned under the name problem, copy the sender’s name for setting up Email settings on the WordPress website. Once you are done copying all the details, reach back to the SMTP settings tab and paste all this information under the sender name option. Once this step is done, you have to click on the save settings option.
The next step is to check the functionality of SMTP.com. For this step, you have to send a test email from the WP Mail SMTP tab. Send a test email to any desirable email address and then wait for the success message.
If you have received a popup for successful sending of the email, that means you have configured all your WordPress email settings.
That’s it! These simple four steps will help you say goodbye to all the mailing issues on your WordPress website. Moreover, these configuration settings will also prevent your website from getting hacked and will simplify the overall emailing procedure of your WordPress website.